Administrative Assistant

Full-Time Employment Office Location: Asia Square Tower 1, Singapore Budget: SGD 3,000 per month About the Role We are looking for a highly organized, discreet, and proactive Admin Assistant to support day-to-day office operations, events management, document and courier handling, and cross-functional coordination for our Singapore office. This role is central to keeping the office running smoothly — from managing visitors and vendors to handling sensitive documents and supporting leadership travel. You'll work across multiple stakeholders in a fast-paced, global environment, so strong prioritization skills and sound judgment are essential. Core Responsibilities Office Management Manage day-to-day office operations, including visitor management and front-desk coordination Administer building and office access cards for employees, contractors, and visitors Track and process rental and facilities-related payments; liaise with landlords and vendors as needed Maintain office supplies, pantry stock, and vendor relationships (cleaning, maintenance, F&B, etc.) Ensure the office is a safe, well-presented, and functional environment at all times Events Management Plan and execute company events, team offsites, and celebrations in Singapore Coordinate logistics for internal and external events, including venues, catering, and vendors Support regional or global events hosted out of the Singapore office Cross-Functional Support Provide administrative and logistical support to Marketing, Sales, and other functions on an as-needed basis Assist with ad hoc projects and initiatives across departments Document Handling & Courier Management Manage soft- and hard-copy document support, including filing, storage, and retrieval Support global compliance requirements related to document handling and record-keeping Manage company seals and stamps, including secure custody and authorized use Handle secure, confidential, and fragile items with appropriate care and protocols Coordinate courier pickups and deliveries, and manage stakeholders across departments and external parties Back-Up Support for Executive Assistant Serve as back-up for the Founder's calendar management during EA absence or overflow periods Support Founder's travel arrangements and expense reimbursements Coordinate travel logistics for leadership visiting the Singapore office What We're Looking For 2-5years years of experience in an office administration, front-desk, or executive support role Strong organizational skills with excellent attention to detail Ability to manage multiple priorities and stakeholders in a fast-paced environment Discretion and professionalism when handling confidential information and documents Strong written and verbal communication skills in English Proficiency with common office and productivity tools (e.g., Google Workspace, MS Office) Prior experience supporting a Founder, C-suite executive, or senior leadership team is a plus Comfortable stepping into a back-up EA capacity when needed, with the flexibility to handle sensitive calendar and travel matters