Executive Assistant to CEO (APAC)

We are seeking an experienced Executive Assistant & Office Manager to provide dedicated support to the CEO while overseeing the day-to-day administration of our Singapore office. This role is ideal for someone who pays attention to detail, exercises discretion and possesses a proactive approach to ensure that the CEO is well supported, organised, and able to focus on business priorities. At the same time, takes pride in maintaining an office environment that is safe, efficient, welcoming, and enjoyable for employees and visitors. Key responsibilities Manage the CEO's calendar, meetings, travel arrangements, and day-to-day administrative needs. Prepare meeting materials, presentations, and correspondence. Coordinate meetings, visitors, and travel logistics. Ensure timely follow-up on schedules and reminders to CEO. Handle confidential information with professionalism and discretion. Manage office facilities, supplies, vendors, and workplace services. Keep the office safe, organised, and running smoothly. Organise office events, employee engagement activities, and CSR initiatives. Support company-wide meetings and office events from an administrative and logistical perspective. Work closely with internal teams and external service providers (building management, vendors, cleaners, etc.) to ensure efficient office operations. Manage office budgets and administrative purchases within approved limits. Process office invoices and support expense administration. About you Diploma or Bachelor's degree, or equivalent work experience. At least 5 years' experience as an Executive Assistant supporting a senior executive. Experience in office administration or office management is preferred. Excellent written and verbal communication skills. Proficient in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, Teams). Able to work independently and a team player at the same time, manage multiple priorities, and maintain confidentiality . Other personal attributes: Highly organised with strong attention to detail. Dependable and responsive. Professional and discreet. Friendly, approachable, and service-oriented. Able to adapt quickly in a fast-paced environment. Proactive and takes initiative. If you enjoy supporting leaders, keeping operations running smoothly, and creating a positive workplace experience, we'd love to hear from you. Applicants must have the legal right to work in Singapore. Employment sponsorship is not available for this position. Due to the anticipated volume of applications, we apologize that only shortlisted candidates will be contacted.