Executive Operations Coordinator

Executive Operations Coordinator Role Overview We are seeking a highly organised and proactive Executive Operations Coordinator to provide executive and operational support to senior leadership. This role plays a key part in ensuring the smooth day-to-day running of business operations through effective calendar management, administrative coordination, and cross-functional collaboration. The successful candidate will help maintain organisational efficiency while supporting leadership in a fast-paced, dynamic environment. Key Responsibilities Manage complex executive calendars, scheduling, travel arrangements, and changing priorities. Coordinate internal and external meetings, including agenda preparation, logistics, presentation materials, meeting notes, and follow-up actions. Review and coordinate invoice processing and approvals, organise vendor and professional service invoices, and maintain accurate documentation. Review and coordinate internal operational requests, ensuring required information is complete before routing for approval. Prepare reports, presentations, dashboards, and other business documents to support operational activities and leadership decision-making. Maintain and organise shared resources, templates, organisational documentation, and frequently referenced materials. Coordinate with cross-functional stakeholders to monitor action items, project updates, and key deliverables. Support the planning and logistics of team meetings, workshops, offsite events, and departmental initiatives. Identify opportunities to streamline administrative processes and improve operational efficiency. Handle sensitive and confidential information with professionalism, discretion, and sound judgement. Requirements Minimum 3 years of experience in an Executive Assistant, Executive Coordinator, Business Operations Support, Office Management, or similar role. Strong organisational and time management skills with the ability to manage multiple priorities simultaneously. Excellent communication and stakeholder management skills. Proficiency with Microsoft Office, Google Workspace, and modern workplace collaboration platforms. Strong attention to detail with a proactive and solution-oriented mindset. Ability to work effectively in a fast-paced, dynamic environment while maintaining high accuracy and professionalism. Profile Highly organised, dependable, and detail-oriented. Proactive, resourceful, and able to anticipate business needs. Comfortable working independently while collaborating with multiple internal stakeholders. Adaptable and composed when managing changing priorities. Passionate about improving processes, creating structure, and enabling teams to operate efficiently.