Financial Assistant

SMART is a major research enterprise established by the Massachusetts Institute of Technology (MIT) in partnership with the National Research Foundation of Singapore (NRF). SMART serves as an intellectual hub for international research collaborations, not only between MIT and Singapore, but also involving researchers from the region and beyond. At SMART, we identify and carry out research on critical problems of societal importance. SMART is a magnet for attracting and anchoring global research talent, while simultaneously instilling and promoting a culture of translational research and entrepreneurship in Singapore. Six interdisciplinary research groups (IRGs) are currently in operation: Antimicrobial Resistance (AMR), Critical Analytics for Manufacturing Personalized-Medicine (CAMP), Disruptive & Sustainable Technologies for Agricultural Precision (DiSTAP), Mens, Manus, and Machina (M3S), Wafer-Scale Integrated Sensing Devices based on Optoelectronic Metasurfaces (WISDOM) and Wearable Imaging for Transforming Elderly Care (WITEC). In addition, SMART also operates an Innovation Centre. SMART Headquarters seeks a dynamic individual who is positive, who can multi-task and aspires to learn. Responsibilities Accounts Payable Payment / Employees Reimbursement / Corporate Credit Card Payment -Validate invoices/credit notes/receipts for accuracy, completeness, and correct GL coding, ensure supporting documents and approvals are in place. -For Accounts Payable, ensure 3-way matching with Purchase Order, supported by Delivery Order / Service Report. Scheduled Payment Cycle -Execute Accounts Payable Payment / Employee Reimbursement / Corporate Credit Card Payment in line with established Payment Schedule. -Review payment allocation in system and ensure posted cash management references are matched off. Employee Travel Request -Review and approve Employee Travel Request for compliance with prevailing Travel Management Guidelines. Cash and Bank -Prepare monthly bank reconciliation between Bank Statement and Accounting Record. Fixed Assets -Update fixed assets records, both in SAP and manual record, and conduct regular asset sighting exercise, as and when required. Financial, Procurement and Travel Guidelines -Ensure compliance with prevailing Financial, Procurement and Travel Guidelines. Prepare Journal Entries for adjustments / corrections as and when necessary. Respond to queries related to vendor payments, employee reimbursement and prevailing Financial, Procurement and Travel Guidelines. Performs other related ad-hoc duties when required. Requirements Diploma or Degree in Accounting Minimum 1 to 2 years of experience Good communication skills with positive attitude Good team player and able to work with minimal supervision Meticulous with an eye for detail Ability to remain focused while dealing with frequent interruptions. Ability to speak and write in English. Familiarity with SAP or Coupa system will be helpful. Proficiency in Excel and Word. This is a 2-year renewable contract position.