Procurement Assistant (Intern)

Job Responsibilities Supplier Master Data Management Create and maintain supplier master records. Manage periodic renewal of supplier information, including: Non-Disclosure Agreements (NDA) using VSMC templates Corporate Social Responsibility (CSR) documentation using VSMC templates Construction Site Safety Management Undertaking signing Internal Document Management Organize, file, and maintain OI documentation. Manage EUC documentation. Support contract management activities, including: Updating contract numbers in the ERP system Tracking and following up on contract signing progress Monitor monthly JCN closing status and follow up on pending approvals and signatures Supplier Document Follow-up and Compliance Coordinate supplier document sign-back and follow up on outstanding items. Manage and file OI-related documentation. Ensure collection and tracking of: Hazardous Substance Commitment Guarantee Certificate of Analysis (COA) specification compliance documentation Environmental, Health, and Safety (EHS) compliance documentation Supplier Visit and Meeting Coordination Apply for vehicle access permits and notebook (laptop) carrier approvals. Arrange and manage meeting room bookings for supplier visits and meetings. a { text-decoration: none; color: #464feb; } tr th, tr td { border: 1px solid #e6e6e6; } tr th { background-color: #f5f5f5; } Job Requirements Undergraduate student or recent graduate in Business Administration, Supply Chain Management, Procurement, Engineering, or a related field. Basic understanding or strong interest in supplier management, documentation control, or administrative support. Ability to manage documents accurately and maintain organized records. Familiarity with Microsoft Office applications (Excel, Word, PowerPoint). Detail-oriented, responsible, and able to follow procedures and instructions carefully. Willingness to follow up on tasks and coordinate with internal teams and external suppliers.